Hotel Electronic Lock

Hotel Door Lock Functions 1.1 Description of Hotel Door Lock Functions 1. Audio and Visual Prompt Function The door lock emits distinct audio and visual prompts during setup, unlocking, or malfunction, providing clear and easily distinguishable signals for hotel staff or guests. This enhances the user experience and allows for timely detection and resolution of issues. Unlike other similar locks that use a single "beep" sound—which is monotonous, hard to differentiate, and prone to confusion—this system offers a more intuitive and reliable notification method. 2. Scientific Access Card Setup Procedure All access cards (including guest cards and staff cards) in the Bada Hotel smart lock system must be used according to the access permissions set in the management software. This differs from outdated and traditional setup methods used by other locks (e.g., using floor cards to activate guest or employee cards). Issues such as a room 101 card mistakenly opening room 102 can occur due to careless floor staff, leading to confusion, excessive authority for floor attendants, and negative guest experiences. This setup method has proven inconvenient and unscientific for hotel management, making it difficult to prevent such problems. 3. Accurate Timekeeping The door lock uses imported U.S. chips to ensure precise and stable timekeeping. This prevents issues such as: ① Guest cards failing to unlock doors due to lost or stopped lock clocks, causing inconvenience; ② Staff cards failing to unlock doors during shifts, affecting service quality and efficiency; ③ Incorrect or missing unlock records, hindering investigations or legal cases and potentially losing critical door lock evidence. 4. Cancellation and Termination Function When an access card is lost or needs to be deactivated, its permissions can be promptly revoked using a termination card, with simple and easy operation. ① If a guest checks out early but their card is still valid, staff can use a pre-made termination card to revoke access after room inspection, preventing the guest from re-entering and avoiding unnecessary disputes. ② If a guest loses their card while it is still valid, staff can use a termination card to immediately revoke access, ensuring the security of the guest’s belongings. 5. Deadbolt Function When the deadbolt is engaged from inside the room, staff cards, temporary access cards, and guest cards cannot unlock the door. This prevents accidental intrusions while guests are resting, enhances room security, avoids misunderstandings between guests and the hotel, and improves overall service quality by providing a quieter and more comfortable environment. 6. Passage Mode Function The door lock can be set to remain constantly open or closed (e.g., after unlocking with a card, the door stays unlocked or relocks automatically). This is useful for areas like hotel offices, floor workrooms, and public passageways. When employees unlock these doors during shifts, the locks enter passage mode, allowing free access without repeated card swipes or knocking for assistance, thereby improving convenience and efficiency. 7. Public Door Function For hotel facilities such as swimming pools, gyms, table tennis rooms, and tennis courts, door locks can be set as public doors. The system supports up to 32 public door groups. Guest cards issued by the system can unlock both designated guest rooms and specified public doors. 8. Suite Function The system supports multiple suites, with each suite accommodating up to 16 sub-rooms. This function is ideal for suites like business or presidential suites that include multiple rooms (e.g., guest rooms, master bedrooms, servant quarters, studies). When creating guest cards at the front desk, staff can customize access permissions (e.g., granting access to the suite entrance, master bedroom and study, suite entrance and servant room, or all sub-rooms within the suite). 9. Guest Card Replacement Function If a newly issued guest card is reported lost before being used, the reported card may still function even after a replacement is issued. This poses a significant risk: guests could report a card lost immediately after receiving it, obtain a new card, and later use the reported card to unlock the door after checkout, creating security and management chaos. The Bada lock system, through careful hardware and software design, eliminates this flaw. Whenever a new guest card is used, it automatically revokes the permissions of the previous card, whether used or not, providing reliable security for hotel management. 10. Time Limit Function Staff cards, temporary access cards, and guest cards are all time-restricted. They cannot unlock doors outside their valid time windows. - Staff Cards: Access is limited to shift hours, ensuring staff can only unlock rooms in their management areas during assigned times. This prevents unauthorized access during off-hours, simplifying management and reducing potential losses. - Guest Cards: Cards expire after a set period, requiring guests to renew their stay at the front desk. This effectively ensures timely payment and avoids issues caused by overdue fees. 11. Comprehensive Memory Function The door lock stores up to 456 unlock records, including basic lock data, set work periods, blacklist entries, authorized card information, and unlock histories. This allows for clear and straightforward troubleshooting when issues arise. Records are automatically cycled and can be retrieved and reviewed at any time. The system also logs mechanical key unlocks (a feature many locks lack). Without such records, managing mechanical key usage becomes challenging and risky. Complete logging ensures scientific and thorough management. 12. Handheld Data Terminal Function The system allows for door lock setup and management via a handheld data terminal. - Convenient Management: A user-friendly interface based on mobile phone standards makes lock management highly convenient. - Password Protection: The handheld terminal requires a correct password upon startup. - Setup Function: Configure lock information for up to 200 rooms at once, including room numbers, suite numbers, public door numbers, work schedules, authorized staff, and blacklists. - Data Query Function: Manage and query lock data, including unlock records and battery levels. The handheld terminal features a built-in real-time clock for viewing and synchronizing lock time, checking battery status to ensure timely replacements, and querying up to 414 unlock records at once. 13. Low Voltage Alert When the lock’s operating voltage drops to 4.4V ±0.2V, it emits rapid "beeping" sounds upon card swipe, alerting staff to low battery levels and prompting notification to the engineering department for replacement. 14. Door Ajar and Anti-Prying Alarm Function If the door is not fully closed or someone intentionally blocks the latch to prevent locking for theft, the lock emits a "siren" alarm to remind guests to close the door properly. In case of tampering, the alarm alerts hotel staff or security for immediate action. 15. Emergency Unlock Function - Smart Card Emergency Unlock: Emergency cards can be customized to choose between passage mode (door remains unlocked after swiping, requiring another swipe to relock) or normal mode (door relocks automatically after swiping). They can also be set to override the deadbolt or not. ① If normal mode and no deadbolt override are selected, the card is for supervisors and can unlock all rooms without time restrictions but cannot override deadbolts. ② If passage mode and deadbolt override are selected, the card is for top management and can unlock all rooms anytime, even with the deadbolt engaged, for emergency situations. - Mechanical Key Emergency Unlock: If a smart card fails to unlock a door due to malfunction, a mechanical key can be used. The circuit board logs mechanical key unlock records. 1.2 Functional Card Description A. Zonal Management The hotel is divided into four management levels: 1. Hotel 2. Building 3. Zone 4. Service Area (management areas can be customized based on hotel needs, but the hierarchy remains unchanged) 5. Room (supports suite management) B. System Cards - Lock Authorization Card: Transmits IC card passwords to the door lock. - Software Authorization Card: Grants highest authority in the lock management system, enabling full management operations. C. Key Card Classification Based on usage, key cards are divided into two categories: - Employee Key Cards According to hotel zones, employee cards can be: - Hotel Level: Unlocks all doors within specified time intervals (e.g., manager cards and emergency cards). - Building Level: Unlocks doors in a designated primary zone within specified time intervals (e.g., building cards). - Zone Level: Unlocks doors in a designated secondary zone within specified time intervals (e.g., zone cards). - Service Area Level: Unlocks doors in a designated tertiary zone within specified time intervals (e.g., service cards). - Guest Key Cards: Unlock designated rooms within specified time intervals (e.g., guest cards). D. Functional Cards Functional cards include two types: termination cards and restoration cards. - Termination Card: Deactivates valid guest cards for a specific room within a service area. - Restoration Card: Restores access permissions for deactivated guest cards. E. Time Limit Management - Validity Period Management: Key cards have start and end times for validity. - Time Window Management: Specifies daily allowed unlocking periods within the validity period. - Schedule Management: Specifies weekly allowed unlocking days within the validity period. All cards have validity period restrictions, but only employee key cards have time window and schedule restrictions. In the 3010 door lock management system, each type of employee card can be divided into four groups, corresponding to four sets of schedules and time windows. F. Permissions - Deadbolt override is a permission granted by the card issuance system. - The effectiveness of schedules and time windows is also set by the card issuance system. If disabled, key cards are not restricted by time windows or schedules. If enabled, key cards must comply with these restrictions. G. Card Issuance System Software Permission Settings The card issuance system has two permission levels: - Authorization Card: Grants operational permissions in the card issuance system. - Operator: Limited to functions like guest card creation and deactivation. Hotel Smart Door Lock - xhrd2016 - Smart Hotel Blog